Registration for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum. The registration fee includes: admission to all technical sessions, Breakfast, Coffee Breaks, the Welcome Reception for the attendee only and access to the conference online proceedings. Please note: Once you have registered for this conference, you will automatically be emailed a Visa letter. 

Registration Questions:
For questions regarding registration, please contact the IEEE Photonics Society via email.

Registration Fees (quoted in USD$)

   Type Prior 14 October 2019 After 14 October 2019
   Member $555.00 $610.00
   Non-Member $695.00 $765.00
   Member Full-Time Student/Life Member
Student ID required*
$220.00 $245.00
   Non-Member Full-Time Student
Student ID required*
$280.00 $305.00
   Post Doc Member
Supervisor Validation required*
$335.00 $365.00

Not a Photonics Society member? Join the Photonics Society Now!


Pre-Registration Deadline: 14 October 2019

IEEE Photonics Society
Avionics and Vehicle Fiber-Optics and Photonics Conference 2019
445 Hoes Lane
Piscataway, NJ 08854
Phone: +1 844 816 1739

Refund Policy for Pre-Registration:

To request a refund, please send a letter stating the pre-registrant’s name and the payment amount. There is a non-refundable service charge of $50.00 for processing refunds.

Requests for Pre-Registration refunds must be received by 14 October 2019. No requests for refunds will be accepted after this date.

*Student and Post Doc/Recent Graduate Member Registration Fees:

A valid Student ID is required at Registration Check-in.  Post Doc Member rates require verification from Supervisor at Registration Check-in.

IEEE Photonics Society defines a Recent Graduate Member as a Photonics Society member who is within a 3-year time period of receiving their last degree.

Reduced Registration Fees:

In an effort to assist any who would like to attend the Avionics and Vehicle Fiber-Optics and Photonics Conference 2019, the Photonics Society is now offering reduced registration fees based on World Bank country classifications. The World Bank uses four categories according to each country’s gross national income per capita: High income, upper middle income, lower middle income and low income. Starting with high income countries and assigning a number N=0 through 3 to each category, a reduction of 25xN % will be applied for any registrant from a given country.

If you would like to take advantage of the reduced registration fee program, please contact Cheryl Scott at When completing the conference registration form, please indicate your country’s appropriate classification in the space provided and calculate your reduction.

Visa Invitation Letters:

To obtain a letter of invitation for visa application, please register for the conference and click “Yes” when asked “Do you require a Visa letter to participate?” on the Registration Information page.  The letter will be issued automatically once your registration has been paid.


Attendance at, or participation in, this conference constitutes consent to the use and distribution by IEEE of the attendee’s image or voice for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.  No flash photography will be used.

Photographs and video recording by participants and other attendees during any portion of the conference is not allowed without special prior written permission of the IEEE.

Non Discrimination Policy:

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.  For more information on the IEEE policy visit,


The proceedings of this event are made available to all conference registrants. However, technical session presentations are the sole property of the presenter and not considered part of the conference proceedings. Therefore, it is against IEEE Photonics Society policy to record or copy any and all of the presentation materials and information unless having prior written consent from the author.   Anyone who does not adhere to this policy may be subject to disciplinary actions.