Paper Submission

Authors submitting papers to Avionics and Vehicle Fiber-Optics and Photonic Conference 2018 taking place in Portland, Oregon are required to submit a 45-word abstract and a two page-limit summary for AVFOP, along with the completed online submission form via the Photonics Society online paper collection website beginning 12 March 2018 and no later than 9 July 2018. Authors will be notified by beginning of September regarding the status of their paper by email.

Notifications are sent only to the corresponding author.

Technical papers received outside the electronic submission site will not be accepted. Revisions will only be accepted up until the paper submission deadline.

Electronic Submission:

Authors are asked to provide vital pieces of information, including, but not limited to the paper title, presentation type, and a 45-word abstract, as well as all authors’ contact information. This information must be completed in its entirety; failure to do so may inhibit your ability to successfully complete your submission. Authors should ensure that their names and affiliations are represented properly and consistently across their publications in order to ensure discoverability & completeness of their author profile in IEEE Xplore and other A&I partners.

The paper should be typed single space with one-inch margins on all four sides. Charts, illustrations and figures must fit within the two paper specification for AVFOP 2018.  The 45-word Abstract will be used for publication in the Advance Program. Over length abstracts will not be accepted and will affect your ability to successfully submit your work.

Although IEEE does not require a specific format for their conference articles, IEEE eXpress Conference Publishing provides these optional MS Word and LaTeX templates free for use. (US Letter size).

Important Information about Preparing your Paper:

Please be advised, only submissions that are presented live at the conference by a registered attendee will be eligible for submission to Xplore. Any paper not presented on site will be considered a “no-show” and pulled from the final proceedings. The IEEE Photonics Society does not accept video submissions.

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

Authors submitting to Avionics and Vehicle Fiber-Optics and Photonics Conference 2018 will have access to IEEE PDF eXpress™ to assist them in preparing suitable PDF files. IEEE PDF eXpress™ is a free online service that will convert your source file to PDF from a number of different publishing platforms, or verify that the PDF you created meets the IEEE Xplore® specifications.

IEEE PDF eXpress™ is not a file submission system and does not capture files.

Authors will still need to submit their verified file to the AVFOP Conference 2018 submission site.

Detailed information on accessing and using IEEE PDF eXpress™ is now available.

If you would like to create your own PDF file, go to the IEEE Online Resource Center at and click on “PDF Requirements” under the heading “Information for Use in the Author Community” and download the settings for Adobe Distiller (the second “Download” option).

Adherence to the instructions for preparation of the abstract and summary is imperative. Any of the following conditions may result in rejection of the paper:

  • Failure to submit the paper electronically by 9 July 2018.
  • Failure to submit the 45-word abstract.
  • Failure to complete a copyright agreement.
  • Paper summary exceeds two-page limit.

The conference ID is 42782